Creating hospital discharge notes and birth certificates

Viet Nam Social Security asked directors of provincial and city branches to push their IT departments to coordinate and collaborate with social insurance and inspection departments to guide medical facilities on how to create hospital discharge notes and birth certificates on the Health Insurance Information Inspection System, as follows:

To create a birth certificate: A medical facility logs into the Health Insurance Information Inspection System at https://gdbhyt.baohiemxahoi.gov.vn using the ID and password provided by Viet Nam Social Security. Selects ‘Creating birth certificate’, provides information of a mother (guardian), a child, administrative information and finally saves entered information.

To create a hospital discharge note:  A medical facility logs into the Health Insurance Information Inspection System at https://gdbhyt.baohiemxahoi.gov.vn using the ID and password provided by Viet Nam Social Security, selects ‘Creating a hospital discharge note’, provides archive number, medicine code, department, social security ID, health insurance card number, job, diagnosis, treatment, head of department which provides treatment, medical staff, document issue date and finally saves entered information.

Request and approve to retrieve data

Medical facilities wanting to retrieve data have to log into the Health Insurance Information Inspection System at https://gdbhyt.baohiemxahoi.gov.vn using the ID and password provided by Viet Nam Social Security, select ‘Creating certificates’, select types of certificates which need unlocking (leave certificate for social insurance, birth certificate, hospital discharge note), when a box of reasons for unlocking appears, enter reasons (in case of being rejected, click on the symbol at the end of the document for reasons).

Upon receiving requests from medical facilities, Viet Nam Social Security’s branches in provinces and cities will be in charge of scanning these requests to unlock the database for the medical facilities to create certificates, edit or remove information.

They will have to log into the Health Insurance Information Inspection System at https://gdbhyt.baohiemxahoi.gov.vn using the ID and password provided by Viet Nam Social Security, select ‘Medical examination and treatment referrals/ Request to unlock data’, select social insurance agencies, medical facilities (code, name), date, status (all, requesting to unlock, approved, rejected; in case of “approved”, select documents requested to be unlocked, choose date to relock; in case of “rejected”, select documents requested to be unlocked, enter reasons for disapproval).