The digitization process must ensure the completeness, accuracy, and integrity of the data in the degitized documents and records, as well as perfection in terms of content and digitization procedures (illustrated images)

According to this, the documents and records within the scope of digitization include:

1. Documents are the components of the dossier that organizations or individuals submit to carry out administrative procedures, including the following types:

a) Components of the dossier are results from the resolution of previous administrative procedures;

b) Components of the dossier that must be digitized as stipulated by the laws related to the fields of social, health and unemployment insurance, as well as other relevant regulations;

c) Components of the digitized dossier as per VSS’ management requirements: in accordance with the Decision specifying the list of documents and records falling under the authority of Vietnam Social Security for digitization;

 d) Components of the dossier without falling under the categories mentioned at points a, b, and c of this section and are digitized based on the needs of organizations or individuals during the process of carrying out administrative procedures.

Illustrative image (internet)

Documents mentioned at points a and b above can be submitted by one of the following forms: the original copy; electronically certified copies issued from the original registry; electronically authenticated copies of the original document; electronic duplicates with the original copy for cross-verification during the resolution of administrative procedures. Documents mentioned at point c of this section are digitized according to the list and guidelines provided by Vietnam Social Security.

2. The results of inspection, verification, and responses to opinions from agencies and units’ participation during the process of resolving administrative procedures (if in paper form), except cases that specialized laws have different regulations.

The individuals responsible for digitization are:

- Public servants, officials, and workers assigned to receive, process, resolve, and deliver the results of administrative procedures.

- Employees of businesses providing postal services and other designated individuals responsible for digitizing documents and records as stipulated at point b, clause 3, Article 1 of Decree No. 107/2021/ND-CP dated December 6, 2021, amending and supplementing certain provisions of Decree No. 61/2018/ND-CP dated April 23, 2018, of the Government on implementing the single-